Do you know how to keep good documentation of your anti-bullying efforts?
You’ve been following our series on Workplace Bullying so you know it’s important to build a great culture, identify any possible bullying, managing it if it does arise, and continuing to keep on top of any changes that might need to be made to your bullying policy. But what’s that magic saying? If it’s not documented, it’s not real!
That refers to a few different types of documentation that you need to keep current:
- Evidence of your bullying policy, and more importantly, evidence that all of your staff have seen it and acknowledged that they understand.
- Evidence of any changes or updates you’ve made to your policy, and your reasons for doing so.
- Records of any reports of bullying, and the full process followed to address it. If a complaint isn’t recorded, it’s hard to get an objective view of how to address it. When you capture the full process this should include the outcome to show it has all been resolved.
- Records of anything you’ve done to prevent, or discover bullying. This could include anti-discrimination training, or surveys of staff to check on their happiness and wellbeing at work – anything to show you’ve taken your responsibility seriously and taken steps to make a difference.
BE Intent is a really easy way to help you demonstrate what you’ve done in relation to your bullying policy:
- You can get help from the BE Intent Stop Bullying programme, to create the documents you need. For example, it’ll explain how to put together a bullying policy document for your organisation.
- Sign all your staff up for the module, and show your commitment to preventative action and training for staff.
- Run custom-made surveys to get anonymous answers to specific questions on how people are doing
- An easy pulse check on the state of mind and mood of staff – so you can show you are proactively looking out for hotspots in your organisation.
- Make it easy for people to report bullying through their BE Intent subscription. They can do so anonymously, so that you can follow it up in a general way, or make a specific complaint so you can start the process for a full investigation. Either way, BE Intent helps you demonstrate that you’re taking your duty of care seriously, by making this avenue available for people.
If you’d like to sign up for the BE Intent Stop Bullying programme, you can find some more information here.
We hope you’ve enjoyed this series. If you have any questions, please let us know in the comments below!